About the Job

The Junior Corporate Services Analyst supports the Corporate Services function by assisting with administrative tasks, procurement coordination, logistics, and facilities management. This role is key to ensuring smooth operations across the Ethiopian Securities Exchange (ESX) by providing day-to-day support and collaborating with internal teams and external vendors.

Key Responsibilities:

Procurement and Supply Chain Support:

• Assist with preparing and maintaining procurement documentation i.e. Purchase Requests, RFQs, POs, GRNs, Invoices, etc. for review and approval.
• Help track procurement status and compile weekly procurement status reports for user departments.
• Support maintaining vendor/supplier records and relationships.
• Assist in organizing supplier evaluations and performance checks.
• coordinating logistics requests including related to procurement, delivery of items and inspections.
• Liaise with requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out;
• Keep records of procurement documentation, processes and status (electronic and hard copy) in an orderly manner for control, reference, and audit purposes;

Logistics and Transportation:

• Provide administrative support for logistics and transportation activities.
• Help maintain records of vehicle maintenance, insurance, and inspections.
• Assist in ensuring all contracts of vehicle maintenance, spare parts and office rentals are up-to-date and renewed on time.

Administrative Services:

• Provide day-to-day administrative support, including document management, filing, and record-keeping.
• Assist in coordinating office moves, renovations, and facility-related activities.
• Support communication with vendors and internal departments to ensure smooth service delivery.
• Help organize internal administrative processes to enhance efficiency.
• Collaborate with internal departments, external vendors, and service providers to ensure effective service delivery and support.

Facilities Management, Security, and Safety:

• Maintaining office facility activities, ensuring the workplace remains safe and functional.
• Make sure the implementation of safety and security measures.
• Help maintain records related to inventories, facilities management and compliance.
• Assist in preparing reports and documentation related to security checks and emergency response procedures.

Work Relationship

• Internal: Finance, Human resources
• External: Suppliers and other stakeholders

Qualification Required

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• 1-2 years of experience in office management, procurement, logistics, or related support roles.

Competency Requirement

• Strong organizational skills with attention to detail.
• Good communication and interpersonal skills.
• Willingness to learn and develop new skills.
• Ability to collaborate and build relationships with internal and external stakeholders.
• Proficiency in using ERP for facilities management and procurement processes.

Language Requirements

• Fluency in English and Amharic

Requirement Skill